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Futures Advice, Skills and Employment is owned jointly by Nottingham City Council and Nottinghamshire County Council as a contracted support service to provide information, advice and guidance, and to promote effective participation in education or training to all young people age 13-19, or up to age 25 with additional needs, who either live or receive their learning in Nottingham or Nottinghamshire.

We are required to collect and hold information about young people. There are two types of information that we collect

Personal Information: name, date of birth, age, address, School attended and postcode– anything that helps us to identify you and keep in touch with you.
Sensitive Information: more detail about you, such as your race, gender and what you're doing at the moment – for example, where you might be working – any difficulties you may have and how and where you are getting support.

Where we collect Information from

1) From your Local Education Authority

2) From your school or college

3) From you – or, with your agreement, from another source.

Your information is stored securely in locked manual filing systems and on a secure computer database.

Sharing and Consent

Your information will be available to a limited number of people – those who are involved in providing you with help or advice and who have your permission. Some particularly sensitive details will only be accessible to the Personal Adviser currently working with you.

We may sometimes need to work with other agencies to help you, like training and work experience providers. We would only share the minimum amount of personal information necessary.

  • If you do not wish us to do this, you can withhold or withdraw your consent at any time by signing a Consent Withheld Form.
  • If we feel that sharing your sensitive information with another agency will help you, we would ask for your permission. If you decide not to give consent it may affect the level of help that can be given.
  • Sometimes there is a legal requirement, or duty, to share information. For example, if Job Centre Plus asks for some details, if there is a risk of a crime being committed, or if there is the possibility of serious harm or a threat to someone’s life.

Organisations with which we share our young peoples’ data:

  • Local Authority
  • Department for Education
  • Regional partnerships: to help perform their statutory requirements.
  • Nottingham Children Centres Service - To ensure that pregnant teenagers and young mothers are offered all the help and the support they need.
  • Colleges – To support students and to help colleges improve the services they provide.
  • Individual schools – Destinations data for their own leavers

You can see all the information that we have about you, if you wish.

To get a copy of your information, you will need to write to our Data Protection Manager. Please include your name, address and date of birth


By post:
Iain Thomson (Data Protection Manager)
Futures Advice, Skills and Employment
2a Sherwood Rise
Nottingham
NG7 6JN
Tel: 0115 960 1597
email: iain.thomson@futuresadvice.co.uk

Within 21 days, we will let you know that we have received your request.

Within 40 days from your original request you will be posted a printout of all the computer data, and photocopies of all the paper records we have about you.

Concerns, Changes and Complaints

If you have any concerns, wish to amend your information, or to make a complaint, please contact Mr R Cowell (at the address shown). Please include your name, address and date of birth. You should receive a response within 10 working days.

If you are dissatisfied following this response, you can appeal to our Data Controller, or contact: Information Commissioner's Office Information Line: 0303 123 1113 (local rate number), go to http://ico.org.uk/complaints/handling or email: casework@ico.org.uk

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Consent Given Form

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